Position Overview: As an Office Assistant / Computer Operator, you will play a crucial role in ensuring the smooth and efficient operation of the office. This entry-level position is ideal for individuals who have a basic understanding of computer systems and office procedures, and are eager to learn and contribute to the daily operations of the organization. You will work closely with other team members to provide administrative and clerical support.
- Data Entry and Documentation:
- Accurately input data into computer systems, spreadsheets, and databases.
- Maintain and update various records and documents as required.
- Assist in the creation, formatting, and organization of documents, reports, and presentations.
- Handle incoming and outgoing communications, including emails, phone calls, and messages.
- Greet visitors and assist them in a professional and courteous manner.
- Relay messages and information to appropriate individuals or departments.
- Office Support:
- Manage and organize files, both physical and digital, for easy retrieval.
- Assist in managing office supplies and inventory; place orders when necessary.
- Help maintain a tidy and organized office environment.
- Basic Computer Tasks:
- Operate office equipment such as computers, printers, scanners, and photocopiers.
- Troubleshoot minor technical issues and perform basic maintenance tasks.
- Scheduling and Coordination:
- Assist in scheduling appointments, meetings, and events.
- Coordinate with colleagues to ensure timely completion of tasks and projects.
- Assistance to Management:
- Provide administrative support to managers and team members as required.
- Perform tasks such as filing, organizing meetings, and preparing documents.
- Data Management:
- Help in managing and organizing digital files and folders.
- Ensure data integrity and accuracy through regular checks and updates.
Qualifications and Skills:
- Intermediate or equivalent qualification.
- Basic computer skills, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in data entry and documentation.
- Good communication skills, both written and verbal.
- Ability to work well in a team and collaborate effectively with colleagues.
- Strong organizational and time management skills.
- Willingness to learn and adapt to new tasks and responsibilities.
- Ability to maintain confidentiality when dealing with sensitive information.
- Positive attitude, punctuality, and a strong work ethic.
- This is a full-time position, typically operating during regular office hours.
- Training and guidance will be provided to help you succeed in your role.
- Opportunities for growth and advancement within the organization may be available based on performance and experience.
Join our team as an Office Assistant / Computer Operator and contribute to the efficient functioning of our organization. Your role will be pivotal in maintaining a productive work environment and supporting various teams and departments.